ARHIVSKI VJESNIK 41. (ZAGREB, 1998.)

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S. Nikolovska, B. Asprovska, S. Dragićević, 0. Iliev, The integrated information system of the Archives of Macedonia, Arh. vjesn., god. 41 (1998), str. 67-86 Figure 1. Structural model of the Archives of Macedonia The functional analysis showed that this is a complex mutually interlinked system with three subsystem units and a very expressed subsystem interaction. As a residue from the legal regulation from the previous system, numerous discrepancies still come through, mainly from the functional aspect, and because of the relatively low level of equipment, the manipulation with information means is inefficient. The analysis showed that the human factor also (mainly for objective reasons) is a frequent cause whose correction is long-term and complex. In global, the following problems have been disclosed: - optimal planning of visits to holders; - more difficulties in controlling the delivered plans and holder lists; - problems with the handing over of archive materials; - control over issued and returned materials; - wrong maintenance of documentation and loss of data on the materials; - unauthorized access to data on the fonds that have strategic importance; - unauthorized visits to repositories; 71