ARHIVSKI VJESNIK 41. (ZAGREB, 1998.)

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S. Nikolovska, B. Asprovska, S. Dragićević, 0. Iliev, The integrated information system of the Archives of Macedonia, Arh. vjesn., god. 41 (1998), str. 67-86 - Physical damage and loss of materials; - errors in signing, classification and systematization of by-laws, etc. Especially important is the decision making process for elimination of worthless documentary materials, whose inefficiency consists in the fact that an on-line access is not possible to the data regarding current and similar holdings, which again is reflected in an inflation of documents and data without real information potential. Based upon the above definition, five basic directions have been drawn for the automation of archive processes: - control by the creators and holders of archive materials; - processing of archive materials and preparing scientific information aids; - searches and discoveries in archive materials; - linking with the creators and holders of archive materials; - integration with the subsystems for security and protection and for climate control in the repository. At present, the first three have been implemented, and the preparation of the main design/implementation project for the realization of the third subsystem is now in progress. The computer link between the creators and holders of archive materials and the Archives of Macedonia should enable an automatic taking over of plans and lists of archive marks, inventory and description of archive materials with lasting value, and inventory of documentary materials that are proposed for rejection. A direct intervention will be made possible for on-site work by the archive services at the holders and providing appropriate solutions, approvals, etc., conform to the legal regulations. In this way, the efficiency will be increased in the operation of the service for working with users, as well as in the degree of primary processing of archive materials. This on the other hand will influence a larger efficiency in the compiling and processing subsystem. In the process of modeling the information system three subsystem units have been set apart: protection of archive materials at the site of the holders, compiling and processing archive materials and protection of archive materials at the Archives (repository) with expressed subsystem interactions. All data and material flows in the system have been resolved by using the object methodology in the process of system modeling. The application of multi-attribute indexing in the relational tables made automatic generation and updating possible for a whole set of reviews, files and reports, which facilitates the manual part of work to a large extent. Conform to Yourdon's approach for object oriented analysis (OOA) and object oriented modeling (OOM), an object model of the Archives of Macedonia was cre72