William Penn Life, 2011 (46. évfolyam, 1-12. szám)
2011-03-01 / 3. szám
37th General Convention Notice of Establishment of Delegate Districts, Number of Delegates and Procedure THE BOARD OF DIRECTORS has established the Delegate Districts for the 37th General Convention and the names of the District Chairmen. These can be found on Pages 24 and 25 of this issue. In accordance with the By-Laws of the Association, Article 2, the election of Delegates shall proceed as follows: Section 205.3 - Delegate Districts Based upon the membership of the Association, as of December 31 of the year prior to the General Convention, the Board shall establish the number of Delegates to be certified in order to comply with the statutory provisions relating to the minimum number of elected and ex-officio Delegates required to comprise a General Convention and establish Delegate Districts, considering the number of Adult Life Benefit Members and any other factors that the Board may consider material. Section 205.4 - Method of Creating Delegate Districts In order to give representation to as many Adult Life Benefit Members as possible, Branches that do not have a sufficient number of Members to elect a Delegate shall be joined with one another, or joined with Branches that have a sufficient number of Members to elect one or more Delegates, but still have Members whose number is insufficient to elect an additional Delegate, to comprise one Delegate District. In this way, there will be a sufficient number of Members to elect additional Delegates. The Board, in its sole discretion, shall determine which Branches shall be joined together to form a Delegate District. In making such determination, the Board shall give consideration to maximizing the number of Delegates that can be elected by Adult Life Benefit Members so as to increase representation and to any other factors that the Board deems relevant. Section 205.5 - Delegates and Alternate Delegates a. Each duly established Delegate District shall be entitled to elect one or more Delegates for a four (4) year term or until their successors are elected and certified by the National Vice President-Secretary. b. In addition to the elected Delegates, each Delegate District, on a separate ballot, shall elect up to an equal number of Alternate Delegates who shall be certified as such by the National Vice President-Secretary. Each nominee for Delegate or Alternate Delegate may declare himself or herself for both or either of the positions of Delegate and Alternate Delegate, as the case may be, and may be a candidate for both Delegate and Alternate Delegate on each of the two separate and subsequent elections pursuant to Section 205.7.h hereof. Section 205.6 - Notice of Elections a. Election of General Convention Delegates shall be held between May 1 and May 15. Notice of the date, time and place of the meeting shall be given to the National Vice President-Secretary by Certified Mail, Return Receipt requested, by hand delivery, or by overnight courier, facsimile or electronic mail, with evidence of receipt, on or before March 15 and to the Branch members in accordance with the provisions of Article 14 of these By-Laws. b. If the appointed District Chairman cannot perform the duties on the designated date, time and place, the Chairman of the Board of the Association or, in his or her absence, the National Vice President-Secretary or, in his or her absence, the National President, shall appoint another District Chairman. Section 205.7 - Delegate District Elections Delegate District elections shall be conducted according to the following rules and procedures: a. With respect to each Delegate District, the Board shall appoint a District Chairman. b. The District Chairman of each Delegate District will establish the date, time and place for that Delegate District's election, as provided in the By-Laws. c. The District Chairman shall conduct the Delegate District Meeting, and shall appoint a recording secretary to record the minutes of the Meeting. d. Nominations for Delegates and Alternate Delegates may be made from a nominating committee appointed by the Delegate District Chairman. Such nominations may also be made from the floor of the Delegate District Meeting by those members in attendance. e. The attendance of a nominee at the Delegate District Meeting is not mandatory. f. A register shall be maintained at the Delegate District Meeting and signed by all Adult Life Benefit Members voting at such meeting. g. The vote of each Delegate District member who is an Adult Life Benefit Member and has attained at least age 16 must be cast in person at the Delegate District Meeting for the Delegate District to which the member is assigned. Proxy voting shall not be permitted for any purpose. h. The candidates in each Delegate District who receive the highest number of votes shall be the duly elected Delegates to the General Convention for each of the respective Delegate Districts. A candidate for Delegate who is not elected shall be eligible to run as an Alternate Delegate for the same General Convention. In a separate and subsequent election at the same Delegate District meeting, the candidates for Alternate Delegate receiving the highest number of votes shall be the Alternate Delegates to the General Convention for each of the respective Delegate Districts. Such Alternate Delegates shall be ranked by the number of votes received. In the event of any or all tie votes for Delegate(s) or Alternate Delegate(s), as the case may be, such election shall be decided by lot drawn by the candidates involved, in the presence of the District Chairman. i. Each District Chairman shall, by Certified Mail, Return Receipt requested, or courier with evidence of receipt, submit the election results to the National Vice President-Secretary within ten (10) days after said election. Failure to make complete and timely submission shall result in disqualification of the subject Delegation unless the failure to comply is excused by the Board for good cause, at the next regular meeting or special meeting of the Board. The decision of the Board shall be final. By order of the Board of Directors, Barbara A. House, Chair of the Board George S. Charles, Jr., National President Richard W. Toth, National Vice President-Secretary Diane M. Torma, National Vice President-Treasurer Endre Csornán, National Vice President-Fraternal William Penn Life 0 March 2011 ° 23
