William Penn Life, 1996 (31. évfolyam, 1-12. szám)

1996-01-01 / 1. szám

Page 8, William Penn Life, January 1996 2 - By-Laws of the Association the National Vice President-Treasurer, or the Vice Presidents from serving as ex-officio Delegates if they are otherwise qualified; provided further, that nothing in this Subparagraph (d) shall prevent Branch Coordinators, and Part-time and Special Agents from serving as Delegates if they are otherwise qualified. e. Must not be a Full-time Agent, General Agent, an Agency Manager, or member engaged in business dealings with the Association or any of its Branches or subdivisions wherein he derives monetary gain or a spouse of any of the above; provided, however, that Branch Coordinators, and Part-time and Special Agents are eligible to serve as Delegates if they are not also Full-time Agents, General Agents, Agency Managers, or engaged in business dealings with the Association or any of its Branch subsidiaries wherein they derive monetary gain and if they are otherwise qualified. f. Must not have any financial obligations to the Associa­tion as an employee or as the result of previous employment. g. Must not have terminated employment with the Associ­ation less than one (1) year prior to a Delegate District Meeting; provided, however, that nothing in this Subparagraph (g) shall prevent former Chairmen of the Board, Directors, National Officers, Auditing Committee members and Advi­sory Board members who have been appointed to the National Advisory Committee from serving as ex-officio Delegates if they are otherwise qualified. h. May not be a person who has exercised the non­forfeiture option of his Certificate/Policy of Life Membership either in the form of Extended Insurance or Reduced Paid-Up Life. i. May not be a person who is directly involved in litigation against the Association except for claims under a policy of insurance. j. Must not have been a director, officer or employee of any organization similar tó or in competition with the Associa­tion within four (4) years prior to the date scheduled for District Delegate elections; provided, that nothing in this subparagraph (j) shall prevent any person from serving as an elected, ex-officio, or alternate Delegate to the General Conven­tion pursuant to a merger agreement between the Association and any alliance, fellowship, or society in the United States having similar aims to those of the Association. k. Must have been a member of the same Branch for at least an uninterrupted one (1) year period prior to the Delegate District election; provided, however, that this requirement shall not apply to a Life Benefit Member who has transferred from one Branch to another in accordance with Section 107.5. 2. CHALLENGES/BOARD TO DETERMINE The Board shall determine whether a challenged Delegate is or is not qualified to be a Delegate to the General Convention. a. A challenge to the qualifications of a Delegate, whether an elected Delegate, an elected alternate Delegate, or an ex­­officio Delegate, may be initiated by the National Vice President-Secretary or may be made by an Adult Life Benefit Member. b. Each and every challenge of a Delegate initiated by the National Vice President-Secretary must be raised within ten (10) days after the completion of the elections for all of the Delegates and alternate Delegates; or, in the case of an ex­­officio Delegate, raised on or after April 15, but no later than May 25 of the year in which the Regular Session of the General Convention is to be held. In every case, the National Vice President-Secretary shall give written notice of the charges specified wherein the Delegate allegedly is not qualified to said challenged Delegate by Certified Mail, Return Receipt re­quested, within fifteen (15) days after the completion of the elections for all of the Delegates and alternate Delegates. c. Each and every challenge of a Delegate made by an Adult Life Benefit Member must be received by the National Vice President-Secretary, by Certified Mail, Return Receipt requested, within ten (10) days after the Delegate’s or alternate Delegate’s election; or, in the case of an ex-officio Delegate, received by the National Vice President-Secretary on or after April 15, but no later than May 25 of the year in which the Regular Session of the General Convention is to be held. In every case, the National Vice President-Secretary shall give written notice of the charges specified wherein the Delegate allegedly is not qualified to said challenged Delegate by Certified Mail, Return Receipt requested, within fifteen (15) days after the completion of the elections for all of the Delegates and alternate Delegates. Should the National Vice President-Secretary be challenged as a Delegate, the challenge shall be filed with the National Vice President-Treasurer, who shall give the proper notice. d. The challenged Delegate shall be afforded the oppor­tunity to appear personally, at his own expense, before the Board to answer the charges, or the challenged Delegate may answer the charges in writing by Certified Mail within ten (10) days of receipt of notification of said challenge. e. The decision of the Board as to whether the challenged Delegate is or is not qualified, shall be made at the next regular meeting or special meeting of the Board. The decision of the Board shall be final. f. In any case where all Delegates and alternate Delegates of a challenged Delegation are determined not to be qualified, said Delegation shall not be represented at the General Convention. 3. DELEGATE DISTRICTS Based upon the membership of the Association, as of December 31 of the year prior to the General Convention, the Board shall establish the number of Delegates to be certified in order to comply with the statutory provisions relating to the minimum number of elected and ex-officio Delegates required to comprise a General Convention and establish Delegate Districts, considering the number of Adult Life Benefit Members and any other factors that the Board may consider material. 4. METHOD OF CREATING DELEGATE In order to give representation to as many Adult Life Benefit Members as possible, Branches that do not have a sufficient number of members to elect a Delegate shall be joined with one another, or joined with Branches that have a sufficient number of members to elect one or more Delegates, but still have members whose number is insufficient to elect an additional Delegate, to comprise one Delegate District. In this way, there will be a sufficient number of members to elect additional Delegates. The Board, in its sole discretion, shall determine which Branches shall be joined together to form a Delegate District. In making such determination, the Board shall give consideration to maximizing the number of Delegates that can be elected by Adult Life Benefit Members so as to increase representation and to any other factors that the Board deems relevant. 5. DELEGATES/ALTERNATE DELEGATES a. Each duly established Delegate District shall be entitled to elect one or more Delegates for a four (4) year term or until their successors are elected and certified by the National Vice President-Secretary. b. In addition to the elected Delegates, each Delegate District, on a separate ballot, shall elect up to an equal number of alternate Delegates who shall be certified as such by the National Vice President-Secretary. 6. NOTICE OF ELECTIONS a. Election of General Convention Delegates shall be held between May 1 and May 15. Notice of the time and place of the meeting shall be given to the National Vice President-Secretary by Certified Mail, Return Receipt requested, on or before April 15 and to the Branch members in accordance with the provisions of Article XIV of these By-Laws. b. If the appointed District Chairman cannot perform the duties on the designated date, the National Vice President- Secretary shall appoint another District Chairman. 7. DELEGATE DISTRICT ELECTIONS Delegate District elections shall be conducted according to the following rules and procedures: a. With respect to each Delegate District, the Board shall appoint a District Chairman. b. The District Chairman of each Delegate District will establish the date, time and place for that Delegate District’s election, as provided in the By-Laws. c. The District Chairman shall conduct the Delegate District Meeting. He shall appoint a recording secretary to record the minutes of the Meeting. d. Nominations for Delegates or alternate Delegates may be made from the floor of the Delegate District Meeting by those members in attendance. e. The attendance of a nominee at the Delegate District Meeting is not mandatory. f. A register shall be maintained and signed by all Life Benefit Members voting. g. The vote of each Delegate District member must be cast in person at the Delegate District Meeting for the Delegate District to which the member is assigned. Proxy voting shall not be permitted for any purpose. h. The candidates in each Delegate District who receive the highest number of votes shall be the duly elected Delegates to the General Convention for each of the respective Delegate Districts and the candidates for alternate Delegate receiving the highest number of votes shall be the alternates to the General Convention for each of the respective Delegate Districts. A candidate for Delegate who is not elected shall be ineligible to run as an alternate Delegate for the same General Convention. In the event of a tie vote for Delegate or alternate Delegate, the election shall be decided by lot drawn by the candidates involved, in the presence of the District Chairman. i. Each District Chairman shall, by certified mail, submit the election results, listing all candidates with the number of votes cast, minutes of the Meeting and registration list to the National Vice President-Secretary within ten (10) days after said election. Failure to make complete and timely submission shall result in disqualification of the subject Delegation unless the failure to comply is excused by the Board for good cause, at the next regular meeting or special meeting of the Board. The decision of the Board shall be final. 8. CERTIFICATION OF DELEGATES’ ELECTION AND PUBLICATION The names of the Delegates and alternates elected, together with the names of the ex-officio Delegates to the General Convention shall be published in the official publica­tion of the Association in the issue preceding the Regular Session of the General Convention. Such listing shall constitute an official list of Delegates and alternates for the next Regular Session of the General Convention, and upon the election and qualification of Delegates to the General Convention, the term of office of previously elected Delegates shall cease. The aforesaid publication shall be deemed sufficient notice to all members and Delegates. 9. EXPENSES OF DISTRICT CHAIRMAN The expense allowance of the District Chairman in connection with the Delegate elections shall be determined and fixed by the Board and paid by the Home Office. 10. EX-OFFICIO DELEGATES a. Subject to the qualification requirements of Section 205 of these By-Laws, the National President, National Vice President-Secretary, National Vice President-Treasurer, Vice Presidents, each Director, each Auditing Committee member, and each National Advisory Committee member who holds office at the time of any Regular or Special Session of the General Convention, shall each be entitled to one (1) vote. b. The National Vice President-Secretary shall file with the Credentials Committee the certification listing the names, offices held and addresses of all ex-officio Delegates to the General Convention. 206 - POWERS OF THE GENERAL CONVENTION TH Powers of the General Convention shall include, but not be limited to: 1. Adoption of Agenda. 2. Establish honorarium, travel expense and per diem fees for Delegates. 3. Adopt Charter and By-Law Amendments. 4. Elect the Board of Directors, Alternate Directors, Audit­ing Committee Members, and Alternate Auditing Committee Members. 5. Establish honorarium, travel expense and annuity bene­fits for the Board, Auditing Committee Members and for those who are on official business for the Association. The National President, as a member of the Board, shall not receive an honorarium or additional compensation. 6. Installation of elected Board and Auditing Committee Members. 207 - GENERAL CONVENTION PROCEDURES General Convention procedures shall be established by the Board. 208 - SPECIAL SESSION OF THE GENERAL CONVENTION 1. A Special Session of the General Convention shall consist of the elected Delegates certified to the last preceding Regular Session of the General Convention, together with ex-officio Delegates as provided in Section 205.10; provided, that at the time of the call for a Special Session, all such Delegates meet the qualification requirements of Section 205.1 of these By-Laws and ex-officio Delegates still hold the official positions that enabled them to qualify as Delegates. Should any ex-officio Delegate no longer hold any such official position, his successor shall replace him as an ex-officio Delegate. 2. A Special Session of the General Convention shall be called by the Chairman of the Board, either at the request of a two-thirds (2/3) majority of the Board, or on petition signed

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