Sonderband 2. International Council on Archives. Dritte Europäische Archivkonferenz, Wien 11. bis 15. Mai 1993. Tagungsprotokolle (1996)
3. Session / Séance. Sharing of Experience and Exchange of Staff / Partage d’Expériences et Echange des Personnes - Huyda, Richard: Coordination Research in Archival Sience and Dissemination of Professional Information / Coordination de la recherche en archivistique et diffusion de l’information professionnelle (english 231 - français 251)
3. Session/Séance: Marcoux - Huyda, Coordinating Research in archivai Science Shortly afterwards, some representatives of the Association of Commonwealth Archivists and Records Managers (ACARM) proposed developing such a data base to facilitate the location and distribution of professional information to their members in the developing countries. The following year, Michael Roper, then Secretary of the ICA, called a preliminary meeting in Madrid for representatives of ACARM, the National Archives of Canada, and the Centro de Informacion Documental de Archivos of the Spanish State Archives. The latter two institutions had in fact had data bases on the literature in archival science operating for some years. The goal of the meetings was to determine whether the data base proposed by ACARM could benefit from the cooperation of the NAC and CIDA, connecting these existing data bases. The meeting was a brief one and it was agreed that the matter of connecting the data bases called for advice from technical experts. Michael Roper, therefore, called another meeting in June 1990, this time with participation by representatives of the Canadian Centre for Information and Documentation on Archives, the Centro de Informacion Documental de Archivos, ACARM, the ICA, and the head of the Archlist (Netherlands) data base. The purpose of this meeting was to study ways of exchanging data among various systems. Agreement was finally reached on a series of short-, medium- and long-term objectives, and it was officially recognized that the ultimate goal would be to establish regional data bases that could exchange bibliographic data among themselves. Following this meeting, Hubert Adam, the head of Archlist, proposed a uniform bibliographic format to eventually connect the data bases of Archlist (Netherlands), Archbib (Canada), and Informacion Bibliographica (Spain). He also suggested that each service setup an experimental data base that would contain the same series of bibliographic references, taken from the three data bases mentioned above, to demonstrate the technical possibility of carrying out the proposed exchanges. In 1991, the Belgian General Archives called a third meeting. The earlier participants were joined by a representative of the Archives Library Information Centre of the United States National Archives, a member of the editorial committee of the review Der Archivar, which regularly publishes a bibliography on archival science, and the head of the Bibliographie internationale fondamentale d’archivistique. There was agreement mainly on the need for a common communication format, and it was recommended that the Centro de Informacion Documental des Archivos become the nodal point for bibliographic activity in Europe and that the CCIDA and ALIC improve their connections in North America. Following this recommendation, CCIDA representatives met in Washington with ALIC managers in June 1991. the objective of this meeting was to establish, the technical procedures for the electronic exchange of bibliographic information between the two systems. It was that a cooperative exchange of diskettes with the appropriate data would be the appropriate approach. To do this, an equal number of periodicals were selected to extract the relevant information and to present according to an agreed-upon format. The references were then put into a common data base 244
