György Rózsa: Information: from claims to needs (Joint edition published by the Library of the Hungarian Academy of Sciences and the Kultura Hungarian Foreign Trading Company. Budapest, 1988)
II. International relations in the field of scientific information
133 IC/Geneva/2096 (page 2) (b) The Library also lends its works, through officers appointed for the purpose, to users in the following categories: - staff of the specialized agencies; - delegates to Conferences; - consultants to the Secretariat and temporary staff. Reference units may transmit to the Library requests for loans, and the Library will lend the book in the name of the actual person who has requested it. Staff members of the Secretariat are requested, preferably, to come to the Library in person. This simplifies the search for works, which can therefore be obtained more quickly. However, in certain cases it will be possible for Divisions, by agreement with the Library, to operate the indirect loan system through their reference units. In these cases, the reference units or officers in charge of loans will assume entire material responsibility for the works loaned. (c) The loan period for books is one month and, for periodicals , it is 15 days. In both cases, loans are renewable before the date of expiry at the request of the borrower, provided that no other staff member has expressed a wish to consult the work in question. For technical reasons, the Library may recall any work before the expiry of the loan period. Borrowers must comply immediately with a recall notice from the Library. 5. Circulation of periodicals The Library circulates about 3,000 periodicals through reference units. Although this system is to continue in force for the time being, the Library intends to review the circulation procedure in order to remedy certain anomalies which have arisen. At present, many staff members are not receiving the periodicals they have requested, and many issues of periodicals are not being returned to the Library. Also, some staff are therefore requested not to overtax the facilities of the Library, so that the services it provides may be distributed equally among all users. 6. Greater protection of the collections and safeguarding of readers' interests The measures under consideration for improving the loan system and for reviewing the circulation procedure are designed to serve the interests both of the Organization and of users. The Library also has a duty to protect its collections, which constitute part of the Organization's property. Staff members are therefore reminded that, under the administrative rules, they are materially responsible for damage caused to property of the Organization (see Rule 112.3 of the Staff Rules, and the Organization's property). These provisions apply to works borrowed from the Library. The borrower of a book remains responsible for it until it is returned unless, with the agreement of the Library, it has been transferred to a third person. If a work is lost or is not returned after two recall notices have been issued, the reader is billed for the whole cost.
