Orthmayr Flóra: The Lowest Levels of Archival Hierarchy: Adapting the Container List to ScopeArchiv. In: Nina Gostenčnik (szerk.): Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja. Popisovanje arhivskega gradiva. Zbornik mednarodne konference. Maribor, 2016. 505–514.

Tehnicni in

vsebinski problemi klasicnega in elektronskega arhiviranja, Radenci 2016

1 .08

Objovljen znonstveni prispevek no konferenci

1.08 Published Scientific Conference Contribution

Flóra ORTHMAYR*

THE LOWEST LEVELS OF ARCHIVAL HIERARCHY

Adapting the Container List to ScopeArchiv

Abstract:

Container lists hove occupied a particular position within Hungarian archival practice for several decades. Their use is prescribed and regulated by law. They combine logical with physical description, being both on internal registry and a public finding aid. Researchers con submit orders for most archival records on the basis of these lists. This is why finding the best way to migrate the content of such lists to the scopeArchiv system was one of the many challenges the Electronic Archives Project has hod to face. This paper highlights the conceptual problems and related issues entailed by this process as experienced in the Budapest City Archives.

Key words:

e-orchives, container list, data migration, registry, archival hierarchy

Izvlecek:

NAJNIZJI NIVOJIARHIVSKE HIERARHIJE

Prilagajanje seznama tehnicnih enot programski opremi scopeArchiv

Popisi tehnicnih

enot imojo v modzorski orhivski proksi ze desetletjo poseben polozoj. Njihovo uporobo doloca zakón.

So

kombi

nácija

logicnih

in fizicnih popisov in predstavljajo tako interno evidenco kot

tudi

jovni iskolni pripomocek. No podlogi teh popisov roziskovolci norocujejo orhivsko grodivo. Eden mnogih izzivov projekto elektronskega orhivo je

bil

prav najti

najboljsi nácin, kako

vsebino teh popisov prenesti v sistem scopeArchiv. Prispevek osvetljuje konceptuolne in druge podobne tezave,

ki jih je

ta

proces prinesel v Mestnem orhivu Budimpeste.

Kljucne besede:

e-orhiv, popis tehnicnih enot, migrocijo podotkov, evidenco, orhivsko hierorhijo

1 INTRODUCTION

In the framework of the Electronic Archives Project,1

the Budapest City Archives began using the scopeArchiv as its new Archival Information System in 2013. This change involved the migration of all public archival databases, beginning with the archival hierarchy in the old “Registrum” system that also stored the container lists. The container list is not only a necessary internal registry but also the most commonly used finding aid, therefore in its migration, the legal regulations and the comfort of the researchers were both important factors. It had to be easily

1 About the project see The Electronic Archives project in Budapest City Archives paper presented at the Conference on Technical and Field Related Problems of Traditional and Electronic Archiving in 2014 and published in the conference proceedings.

Flóra Orthmayr,

BA, BSc, e-archivist (archival information technologist), Budapest City Archives, H-1139 Budapest, Teve

u.

3-5., Hungary, contact: orthmayrf@bparchiv. hu.

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