Orthmayr Flóra: The Electronic Archives Project in Budapest City Archives. In: Nina Gostenčnik (szerk.): Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja. Arhivi v globalni informacijski družbi. Zbornik mednarodne konference. Maribor, 2014. 419–426.

Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja, Radenci 2014 423 2.2.3 The Digital Records Centre The Digital Records Centre (DRC) is also implemented by a distinct SDB that is not accessible to either archive, but can be used by the record generating organs on the basis of transfer agreements. They can ingest their document packages there for safe-keeping and access them whenever needed. When they submit such documents to the archives, they can easily transport the SIP from the DRC to the DR of the assigned archive. 2.3 Synchronisation To make a complex system, the AIS, the DR and the PSDB have to transfer data among themselves. This proved a much more complicated task than initially expected by the archives. SDB can use Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH) for metadata synchronisation, and in this way the hierarchy and the connected metadata can be synchronised from the AIS to the DR and PSDB down until series level. This process can take place automatically at a prefixed time. Now the defined subset of metadata from the ISAD(G) forms used in the scopeArchiv will appear in the DR and PSDB on the next day after this metadata have been filled in the AIS. In this way ‘Collections’ can be made in the SDB, while the files are stored in lower level ‘Deliverable Units’ following the file structure of the ingested SIPs. To transfer the metadata from these SIPs and the direct link of the digital contents to the scopeArchiv, an XML export from the SDB has to be made suitable for import through the scope’s TransferAssistant. 3 MIGRATED DATABASES Several databases created in the Budapest City Archives had been accessible previously from the archive’s webpage and through the Hungarian Archives Portal. Those with digital content were ingested to the SDB, for example, the architectural designs by Miklós Ybl. The rest were migrated to the Units of Description module of the scopeArchiv: if the records could be fitted into the archival plan hierarchy, they were placed on levels below the migrated registry; if not, then they were put into a separate branch created for them next to the archival hierarchy. An example for the former case is the database of penal records, for the latter the database of the citizens of Buda and Pest. Thesaurus type data were also migrated into the Descriptors module of scopeArchiv. As a rule, the SDB or scopeArchiv are not used for building such extensive databases and, indeed, migration took much more time than initially expected. In the SDB, special workflows were defined for faster ingest and publication in the migration process. 4 INTERFACES 4.1 The External System Interface Born digital documents will be transferred to the assigned archives through the External System Interface (ESI), whether sent by the creator organ through a client program, or handed over to the archives offline and then uploaded by archivists. The same client program can be used by the organ to access the Digital Records Centre (DRC) service. In order to submit digital documents to an SDB system, they have to be transformed into a SIP. Since few records management programs can create and