Orthmayr Flóra: The Electronic Archives Project in Budapest City Archives. In: Nina Gostenčnik (szerk.): Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja. Arhivi v globalni informacijski družbi. Zbornik mednarodne konference. Maribor, 2014. 419–426.

Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja, Radenci 2014 421 2.1 Archival Information System The Archival Information System is implemented by scopeArchiv, release version 5.1. This archival information management software is the main product of scope solutions ag. ScopeArchiv is widely used by local and national archives as well as by international organisations and companies, and it has been improved by their feedback. Since it applies the same Central European archivist logic as the Hungarian system does, it provides a good base for the functions expected by Hungarian archivists. The main characteristic of the scopeArchiv is its modular structure. Different functions are connected to distinct modules, and the customer can choose which modules to buy, though most of the processes use more than one module. For example, this project did not need the Ingest module because the SDB is used for its functions. Apart from that, most of the archival processes are already or will soon be administrated by scopeArchiv. 2.1.1 Units of description The core of the AIS is the Units of Description module where any level of the archive plan hierarchy can and should be described, from the archives down to the items. The predecessor of this function in the Budapest City Archives was the Registrum AIS (locally developed in 2002 and used until it was replaced by the scopeArchiv in 2013), where the descriptions reached down only to series level (registry information) and locations finding aid was attached in table form to the lowest available level. The registry information has been fully migrated with a default ISAD(G) form to the scopeArchiv. Further forms can be defined for the diverse records on lower levels. So far two types of data have been migrated to the lower levels of the Units of Description: those from the databases based on the archival material and the containers from the rows of the locations finding aid tables. The locations finding aid combines the properties of a logical and a physical register of documents used both as finding aid by researchers and as internal registration. A location finding aid is attached to the lowest level of the registry (fonds, sub-fonds, or series) and comes in a table form organised according to the numbered list of containers (physical units), but divided by the logical units within them (so one container can appear in several successive rows of the table). The migration of these physical-logical units as parts of the hierarchy is only a temporary solution, but for now necessary for the registration of research orders. 2.1.2 Researchers and orders Budapest City Archives did not use any purposefully dedicated program for the registration of researchers and orders before. This was all done using Excel tables and paper-based documentation. Since in this respect the implementation did not have to adapt to any previous data structure, it followed only practical needs and legal instructions. With the new possibility of sending orders via the Digital Archives Portal, the administration of orders is the first process in the Electronic Archives system which has to be used in everyday practice, representing every step from the receipt of the order through issuing and then returning the ordered documents. 2.1.3 Other functions In the Partners module, not only the researchers, but the record generating organs can also be registered. Their data was also migrated from the previously used database and the registration of organisations can be continued in the Partners,