ARHIVSKI VJESNIK 41. (ZAGREB, 1998.)

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S. Nikolovska, B. Asprovska, S. Dragićević, O. Iliev, The integrated information system of the Archives of Macedonia, Arh. vjesn., god. 41 (1998), str. 67-86 Laboratories - After the archive materials are admitted to the laboratories for conservation and restoration and for microfilming, the applied methodology and procedure is described, as well as the deadlines that are planned for revision of the performed activities. Requests for documentation (certificates) - Citizens that apply to the Archives with a request to receive a certificate for various needs (regulation of property-legal relations, of years of work experience, etc.) are documented, as well as the responses to the submitted requests. The reviews enable a search according to name and family name of the person submitting the request, and the date when this was submitted. Visits to the repository-Registration of daily entry to and exit from the repository by visitors from the Archives or by external persons, with a description of the performed work, the approval for this and the time of entry and exit. Bilateral cooperation - Signed agreements, protocols and programmes for bilateral cooperation are documented according to the time of signature and the duration of the signed agreement, as well as the obligations which arise from them. Research in foreign institutions - Sending researchers to foreign institutions is based on signed agreements, and it covers notification and approval for the research, announced topic and approved time of stay. After the research is completed, elements from the report are entered: stay at the institution, research fonds and orders for copying archive materials. The reviews are aimed at getting insight in which countries, cities and institutions research was made, and in which fonds, as well as for which fonds orders for copying were made. Registration and announcements of visits by foreign users to the Archives - Announced and approved user visits to the Archive and announced research topics are covered based upon the agreements for bilateral cooperation. The reviews offer insight into the announced visits according to the submitted applications, date of submittal and name and family name of the user. Using the materials - Covers the documentation on users and archive materials: application for use, source data about the user, requested and approved archive materials for use, and copying and daily registration of users. Publications file - This is divided into the basic kind of publications: editions, monographs and journals that are published by the Archives of Macedonia. A publication is documented from when it is planned, a contract for preparing it is signed, advance payments, providing funding, translations, reviews, printing, promotion, and all up to the documentation about responses in the daily and other press. 81