ARHIVSKI VJESNIK 41. (ZAGREB, 1998.)

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R. Brown, Funkcionalno vrednovanje u Državnom arhivu Kanade, Arh. vjesn., god. 41 (1998), str. 51-65 emmental functions. It was not possible to stop the acquisition of governmental records until this analysis was finished. Therefore, the analysis starts with the examination of the functions of each creator, not by the application of a predefined functional net for the government as a whole. In conducting functional analysis, archivists and analysts have to define: which are the business functions of the creator, what is their size and priority in the sense of archival value; what office or administrative unit within the office gives the most complete record of the function or functions seen as producing records of archival value; and, the identity and size of records sufficient to serve as a prove of functions identified as having archival value. Because of the role of the analysis of the organizational context of records creation, this approach is rather functional-structural than purely functional. Methodologically, it is conducted in two basic steps: formulation of the macro-appraisal hypothesis; and, confirmation of the hypothesis by examining the documents. This second step is a point of difference of Canadian approach to functional appraisal in relation to pure functional macro-appraisal (e.g. Dutch Pivot project) where appraisal is conducted without any reference or use of the records themselves. The application of the model of functional macro-appraisal also depends on the structure of the records keeping system that determines how the records are filed and classified. If the registry system is organized by main functional areas and sub-areas the creator is responsible for, i. e. if the organization of the records follows functions and transactions records belong to, then the application of the results of the functional analysis can be done in a relatively straight-forward way, assigning to each function respective record groups or records. If the records are organized in another way, e. g. by subject, a careful analysis of the registry system and mapping to functional matrix of the originating institution are needed, as shown by two acquisition projects conducted by NA and described in this paper. Translated by Jozo Ivanović 65