William Penn Life, 1999 (34. évfolyam, 2-12. szám)
1999-03-01 / 3. szám
34th General Convention Notice of Establishment of Delegate Districts. Number of Delegates and Procedure The Board of Directors has established the Delegate Districts for the 34th General Convention and the names of the District Chairmen. These can be found on pages 10 and 11 of this issue. In accordance with the By-Laws of the Association, the election of Delegates shall proceed as follows: Section 205.3 Delegate Districts Based upon the membership of the Association, as of December 31 of the year prior to the General Convention, the Board shall establish the number of Delegates to be certified in order to comply with the statutory provisions relating to the minimum number of elected and ex-officio Delegates required to comprise a General Convention and establish Delegate Districts, considering the number of Adult Life Benefit Members and any other factors that the Board may consider material. Section 205.4 Method of Creating Delegate Districts In order to give representation to as many Adult Life Benefit Members as possible, Branches that do not have a sufficient number of members to elect a Delegate shall be joined with one another, or joined with Branches that have a sufficient number of members to elect one or more Delegates, but still have members whose number is insufficient to elect an additional Delegate, to comprise one Delegate District. In this way, there will be a sufficient number of members to elect additional Delegates. The Board, in its sole discretion, shall determine which Branches shall be joined together to form a Delegate District. In making such determination, the Board shall give consideration to maximizing the number of Delegates that can be elected by Adult Life Benefit Members so as to increase representation and to any other factors that the Board deems relevant. Section 205.5 Delegates/Alternate Delegates a. Each duly established Delegate District shall be entitled to elect one or more Delegates for a four (4) year term or until their successors are elected and certified by the National Vice President-Secretary. b. In addition to the elected Delegates, each Delegate District, on a separate ballot, shall elect up to an equal number of alternate Delegates who shall be certified as such by the National Vice President-Secretary. Section 205.6 Notice of Elections a. Election of General Convention Delegates shall be held between May 1 and May 15. Notice of the time and place of the meeting shall be given to the National Vice President-Secretary by Certified Mail, Return Receipt requested, on or before April 15 and to the Branch members in accordance with the provisions of Article XIV of these By-Laws. b. If the appointed District Chairman cannot perform the duties on the designated date, the National Vice President-Secretary shall appoint another District Chairman. Section 205.7 Delegate District Elections Delegate District elections shall be conducted according to the following rules and procedures: a. With respect to each Delegate District, the Board shall appoint a District Chairman. b. The District Chairman of each Delegate District will establish the date, time and place for that Delegate District's election, as provided in the By-Laws. c. The District Chairman shall conduct the Delegate District meeting. He shall appoint a recording secretary to record the minutes of the meeting. d. Nominations for Delegates or alternate Delegates may be made from the floor of the Delegate District Meeting by those members in attendance. e. The attendance of a nominee at the Delegate District Meeting is not mandatory. f. A register shall be maintained and signed by all Life Benefit Members voting. g. The vote of each Delegate District member must be cast in person at the Delegate District Meeting for the Delegate District to which the member is assigned. Proxy voting shall not be permitted for any purpose. h. The candidates in each Delegate District who receive the highest number of votes shall be the duly elected Delegates to the General Convention for each of the respective Delegate Districts and the candidates for alternate Delegate receiving the highest number of votes shall be the alternates to the General Convention for each of the respective Delegate Districts. A candidate for Delegate who is not elected shall be ineligible to run as an alternate Delegate for the same General Convention. In the event of a tie vote for Delegate or alternate Delegate, the election shall be decided by lot drawn by the candidates involved, in the presence of the District Chairman. i. Each District Chairman shall, by certified mail, submit the election results, listing all candidates with the number of votes cast, minutes of the Meeting and registration list to the National Vice President-Secretary within ten (10) days after said election. Failure to make complete and timely submission shall result in disqualification of the subject Delegation unless the failure to comply is excused by the Board for good cause, at the next regular meeting or special meeting of the Board. The decision of the Board shall be final. By order of the Board of Directors, Michael J. Hrabar Chairman of the Board George S. Charles, Jr. National President Richard W. Toth National Vice President-Secretary Diane M. Torma National Vice President-Treasurer VMIIiam irnn life, March 1999 9
