Fraternity-Testvériség, 1979 (57. évfolyam, 1-4. szám)

1979-10-01 / 4. szám

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IMPORTANT CONVENTION NOTICE

THE HUNGARIAN REFORMED FEDERATION OF AMERICA

1. During the period of January 1 to February 28, 1980 our branches must hold special meetings for the purpose of electing delegates and alternates to our next quadrennial convention to be held on June 23-June 28, 1980.

2. a) Each branch having a minimum adult membership of 300 shall send one delegate to the Convention. Branches having more than 300 members shall send one additional delegate for each multiple of 300 members.

b) Branches of less than 300 members were grouped into units of not less than 300 and not more than 375 members. The grouping of units was arranged according to geographical location. The grouping of the branches into units was approved by the Executive Committee and the Board of Directors. Each unit may jointly send one delegate to the Convention.

3. The cut off date for branch membership was done on June 30, 1979 by the Treasurer in accordance with the resolution of the Board of Directors.

4. a) The list of branches with 300 members or more and the list of the small branches grouped into units was published in the July-August- September issue of the Fraternity. I also specified the number of delegates the large and the small branches grouped into units shall elect. I also published the date, time, name and address of the place of all the special branch meetings at which the Convention delegates and alternates will be elected.

b) The same was published again in final complete details under the heading of “FINAL OFFICIAL NOTICE” in the October-November- December issue of the Fraternity which was mailed to the members before the end of November, 1979.

5. One-twentieth of the branch members must be present at the first meeting in order to meet the quorum.

6. If the quorum is not met at the first meeting, the second meeting will be held on the same day of the following week at the same time and same place. The members present at the second meeting, regardless of number shall constitute a quorum.

7. The delegates and alternates shall be elected by separate ballots and plurality vote.

8. The names of the delegates and alternates shall be certified to the President within 10 days after the election. The President will provide the forms of reporting the election results to the branch managers.

9. Each certification will be accompanied by a copy of the minutes of said meeting, the names and certificate numbers of the members present at the meeting and their signatures. The President will mail the forms with columns for signature and certificate numbers to the branch managers.

10. The branch meetings may be held on Sundays or weekdays at our district offices, church or rented halls or in the homes of our branch members.

11. The final Official Notice published in the Fraternity is an official announcement and invitation to the branch meetings electing delegates and alternates to the 1980 Convention.

12. The monthly dues are payable by the members on the first day of each month and must be paid on or before the 30th day following said date. A member who fails to pay his dues by the end of the 30 day period shall be suspended from membership rights.

13. Officers or employees of similar organizations or employees of the Federation cannot be delegates.

14. A person nominated to be a delegate or alternate candidate must be a good standing member of the Federation and the branch, or one of the branches of the group he is representing for at least one year prior to his election and must have fulfilled all his membership obligations. Branches formed within one year preceding the Convention shall be exceptions.

15. The recommendations to the Convention adopted at the branch meetings must be attached to the list of the names and addresses of the elected delegates and alternates and the copy of the minutes of the branch meeting.

16. A branch may propose amendments to the bylaws. The proposed amendments to the by-laws by a branch shall be forwarded to the Executive Committee at least one month before the first day of the Convention.

17. Every branch manager and branch officer should read our by-laws and particularly study those parts of our by-laws which are related to the election of the Convention delegates and alter10