Orthmayr Flóra: The Lowest Levels of Archival Hierarchy: Adapting the Container List to ScopeArchiv. In: Nina Gostenčnik (szerk.): Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja. Popisovanje arhivskega gradiva. Zbornik mednarodne konference. Maribor, 2016. 505–514.
F. Orthmayr: The Lowest Levels of Archival Hierarchy searchable and its contents had to be effectively orderable by researchers using the scopeQuery functions. 2 CONTAINER LISTS IN GENERAL 2.1 Emergence of container lists The use of container lists in Hungarian archival practice dates from the 1950s. It was Győző Ember in 1958 who first suggested the use of this term as more general than the previously used "bundle list" that referred only to the most common type of the smallest storage unit. At the same time, he declared that the main purpose of drawing up container lists was the preservation of archival material and not the information of the public. The list had to contain the archival reference code, the title of the archival unit and the container reference code for every "smallest storage unit" or container, where the container reference code was independent of the storage location (Ember, 1958). The container list, as an obligatory register, was included already in the 1971 regulation (Boross & Juhász, 2014), but I think there is no need for a detailed historical overview here, so I discuss only the law operative at the time of launching the Electronic Archives Project and the changes that it has underwent since then. 2.2 The regulation at the time of the Electronic Archives Project The regulation operative in 2013 was the 10/2002. (IV. 13.) NKÖM decree of the Ministry of National Cultural Heritage on the professional requirements regarding the work of public archives in Hungary. It states that the storage units of archival material have to be registered in container lists that list and number the storage units for each fonds or subfonds separately, while also reflecting the archival structure below the fonds or subfonds level. There are general and specific data elements to be listed. General data elements for a container list are the name of the archives, section, fonds, and subfonds; date of creation and size of the fonds/subfonds given both in running meters and in the number of storage units. The specific data elements to be listed for each storage unit are the ordinal number of the container in the list and container type, and for each archival unit in the container the archival reference code, title and date of creation. In case of an archival unit taking up more than one container the reference codes of the first and the last record must be given for each container. As long as any archival material is not yet ordered enough to allow the completion of a regular container list, a temporary list of the containers is required. 2.3 Changes in regulation In 2015, this decree was replaced by the 27/2015. (V.27.) EAAMI decree of the Ministry of Human Capacities. There is one major change in the section on the container list ( “raktári jegyzék”): it is renamed container registry ( “raktári nyilvántartás”), emphasising that it already has an official status as a part of the electronic archival information system whether it be a printed document or not. This electronic archival information system is required to establish the connection between the general and the specific data elements. 506
