Orthmayr Flóra: The Electronic Archives Project in Budapest City Archives. In: Nina Gostenčnik (szerk.): Tehnični in vsebinski problemi klasičnega in elektronskega arhiviranja. Arhivi v globalni informacijski družbi. Zbornik mednarodne konference. Maribor, 2014. 419–426.

F. Orthmayr: The Electronic Archives Project in Budapest City Archives 422 Dossiers and Events modules of the scopeArchiv. Inventory and location management in the scopeArchiv is separate from the Units of Description hierarchy, each element of which has to be attached to its container. Since the above mentioned temporary solution made containers part of the hierarchy, now all containers as logical units are attached to themselves as physical units. 2.2 Safety Deposit Box In this system, Tessella’s Safety Deposit Box (SDB) is used for keeping digital documents safe, both as Digital Records Centre for the record generating organs and as Digital Repository for the archives. SDB was constructed by the request of, and in partnership with The National Archives of the UK expressly for the preservation of digital objects (Tessella plc., 2009). SDB is based on the Open Archives Information System (OAIS) reference model, thus documents can be ingested only in Submission Information Packages. As part of the ingest workflow SDB checks the integrity of the package and the connection between the files and the metadata, which will be stored together. Once ingested, the documents can be easily downloaded one file at a time or as part of a Dissemination Information Package (DIP), but they cannot be altered in the system. Authorized users can edit the metadata, change the structure or delete items using predefined workflows, but the program keeps detailed record of all such actions. It is possible, though, to create various ‘manifestations’ of the documents (e.g. smaller size for online publication) which will be stored in the same folder, available in a different view. SDB also creates new manifestations by migrating files from obsolete formats using the tools of the ‘active preservation’ system (Tessella plc., 2010). Using the flexibility of the SDB, most of the workflows were customised for the needs of the archives. In the e-archives system there are three distinct SDBs for three different functions. 2.2.1 The Digital Repository In the Digital Repository (DR) the two archives have distinct ‘tenants’. From the user’s point of view, they seem to be two distinct systems, each with its own data structure and access privileges. This SDB stores all the electronic documents and their metadata in the keeping of the archives in their full, original form - both born digital and digitalised documents. 2.2.2 The Public SDB There is another (‘public’) SDB (PSDB) as the content provider of the Digital Archives Portal (DAP). As the inside storage has to be clearly separated from the publicly available, all public materials from the DR have to be copied to the PSDB. This happens by a ‘publication’ workflow in the DR with built-in filters for keeping the private data from publication, continued by an ‘ingest’ to the PSDB. The contents of the two archives are not separated into different platforms here, though each document has its place in one of the two archival hierarchies placed next to each other. Users can search in both combined, as can any researcher on the internet via DAP.