ARHIVSKI VJESNIK 44. (ZAGREB, 2001.)

Strana - 92

S. Zgorelec, Klasifîkacijski sustavi - suvremeni problemi i tendencije, Arh. vjesn., god. 44 (2001), str. 85-92 Summary CLASSIFICATION SYSTEMS - CONTEMPORARY PROBLEMS AND TRENDS Basic supposition of effectively records management system in all phases of the records life cycle is system of record organisation. In substance of this system are homogeneous mechanisms called classification systems. Clearly structured classification systems provide author to put every record in specific class and type, to file records according to specific signatures and afterward simply identify. In broader sense, effective classification system provides regularly and systematically appraisal. Today when electronic records in virtual form and with changeable character are increasingly present in registries, defining of the comprehensively classification system integrated in information system of the organisation, became necessity for records preservation as a evidence, for managing the records and their retrieval. There is whole range of methods and procedures for classification system developing. No matter which of them we will use, it is important that they are based on detailed analysis of business processes. This analysis will help to understand how records relate to the organisation's business and will contribute to the decisions made in subsequent steps regarding their creation, capture, control, storage, disposal and access. This is particularly important in an electronic business environment where the connection between an organisation and its records is logical, rather than physical. Analysis of business processes is first step in developing business classification scheme. The scheme provides the basis for developing two crucial records management tools: a thesaurus of terms to control the language for titling and indexing records in a specific business context and a disposal authority that defines the retention periods and consequent disposal actions for various classes of records. The classification of State records is carried out in a uniform way in each government agency. There is a common administrative records classification scheme for those functions common to all government agencies and specific scheme for each agency, based on its own particular activities. There is also field scheme for functions common to the group of the similar agencies such as counties, municipalities etc. In the context of archival perspective, which has been changed from physical record to context of its creation, organisation of the records based on comprehensively classification system, which is reflection of the organisation functions, authorities and activities, is precondition of the effectively records management system. Keywords: classification systems, thesaurus, records management 92