ARHIVSKI VJESNIK 41. (ZAGREB, 1998.)

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S. Nikolovska, B. Asprovska, S. Dragićević, O. Hiev, The integrated information system of the Archives of Macedonia, Arh. vjesn., god. 41 (1998), str. 67-86 Inspection control - Two types of inspection control are defined: regular and control inspection. The application is intended exclusively for inspectors, where after the notification and the visit to the specific holder, a protocol is prepared by the inspection control with the determined situation and the deadlines that were given, with precisely defined date of execution. Inspection control visits and the written announcements after the inspection report refer to the already entered data at the holder. These reviews enable monitoring of given deadlines. The subsystem contains a log file for access control to the application, in order to avoid abuse. Within the log file for each user, a unique set of applications is allocated to which he has access. Based upon the specific decision for work with the holder, the officer receives all previously entered data about the holder. From the moment he receives the decision, the officer has absolute access priority for that holder. The holder is closed for access for the other officers, except for the head of the Department and the deputy director of the Sector. After the operation of the holder terminates, in order to cancel him and to take over the archive materials, and after the admittance committee finishes its review and makes a decision on the admittance, the admittance protocol is activated, thereby transferring all entered data to the repository. After the fond is admitted to the repository, the officer can no longer make corrections to the entered data. 3.3. SUBSYSTEM: COMPILING AND PROCESSING ARCHIVE MATERIALS AND PREPARING SCIENTIFIC-INFORMA TION MEANS The subsystem for compiling and processing archive materials is configured according to the natural sequence of work in compiling and processing the archive materials, with a consistent reflection of the whole work process. Thus, a decision is first prepared for each officer for compiling or processing a fond, with a description of work operations, planned time for working on the fond, and the planned information aids which need to be prepared. From the moment of receiving the decision, the officer has absolute access priority to the fond. The officer receives all previously entered data about the fond, which he changes and supplements during his work. The fond is closed for access by the other officers until the moment the completed fond is entered into the repository. The subsystem consists of seven applications: Fond compilation - By receiving the decision for compiling a fond/ collection, the direct operator attains all privileges for working with the specific fond. He receives all previously entered data, which he changes and supplements. A descrip77